Looking for a career in event planning and management?
Services
You focus on why you’re meeting. We’ll take care of how.
From logistical planning to registration website development, travel, staffing, onsite execution and post-event evaluation – we guarantee the highest level of satisfaction and service for our clients.
Sourcing
Our team provides no-cost sourcing solutions for all meetings and incentives. Our services include detailed venue searches, contract negotiation and site inspection coordination with the capability to source any location worldwide.
- Global hotel and venue knowledge
- Established hotel national sales, DMC, and CVB partnerships
- 48-72 hour sourcing and event proposal response time
- Complimentary site inspection coordination
- Negotiate concessions, lowest room rates, and best overall value
- No-cost sourcing solutions, with potential rebates
Program Management
We offer full service options along with à la carte solutions and pricing, allowing for flexibility to provide custom solutions for each client’s programs.
Our core capabilities and experience enable us to plan a meeting for 4,000 global employees as seamlessly as for a handful of key stakeholders.
- Develop comprehensive budget and timeline, with ongoing budget management and updates
- 17-20% savings for all programs
- Complete program design, conference scheduling, special events, activities, and social responsibility programs
- Manage hotel, vendor, and planning communications
- Production management, security services, audio/visual
- Comprehensive monthly or weekly status meetings or conference calls
- Financial management and final billing reconciliation
- Custom gifts, amenities, awards, and promotional marketing products
Attendee Management
From invitation to checkout and beyond, we ensure participant satisfaction by maintaining timely and accurate communication with your attendees.
- Custom registration website design and management
- Oversee registration process, supervise special requests and requirements
- Main point of contact for attendee
- Attendee data management, hotel rooming coordination, and ground transportation
- Develop and conduct surveys and program evaluations
- Mobile app management, personalized attendee scheduling
Staffing
Onsite staff provides a professional meeting experience for your attendees. Our team organizes key areas that will be managed seamlessly throughout your meeting
- Contracting and scheduling of your professional Travel Directors
- Comprehensive onsite management from meeting specialists
- Meeting staff are proficient, professional, efficient, and strive to perfect on-site operations
- Continued focus on cost savings, and negotiations
- Expert support for program’s food & beverage, transportation, VIPs, hospitality, materials & shipping, and breakout meetings
Virtual Meetings
Meeting Alliance can help you connect with attendees around the globe. From simple webcasts to more complex events with breakouts and exhibits, we provide the support needed to design and deliver a world class event. The number of participants can range from two to two thousand and beyond! Since we know how important attendee engagement is, we can also assist with pre-event mailings, entertainment, gamification and other creative opportunities.
Our team provides extraordinary virtual services to bring the event to your remote workspace!