Services

You focus on why you’re meeting. We’ll take care of how.

 

From logistical planning to registration website development, travel, staffing, onsite execution and post-event evaluation – we guarantee the highest level of satisfaction and service for our clients.

Sourcing

Sourcing

Our team provides no-cost sourcing solutions for all meetings and incentives. Our services include detailed venue searches, contract negotiation and site inspection coordination with the capability to source any location worldwide.

 

  • Global hotel and venue knowledge
  • Established hotel national sales, DMC, and CVB partnerships
  • 48-72 hour sourcing and event proposal response time
  • Complimentary site inspection coordination
  • Negotiate concessions, lowest room rates, and best overall value
  • No-cost sourcing solutions, with potential rebates

Program Management

We offer full service options along with à la carte solutions and pricing, allowing for flexibility to provide custom solutions for each client’s programs.

 

Our core capabilities and experience enable us to plan a meeting for 4,000 global employees as seamlessly as for a handful of key stakeholders.

 

  • Develop comprehensive budget and timeline, with ongoing budget management and updates
  • 17-20% savings for all programs
  • Complete program design, conference scheduling, special events, activities, and social responsibility programs
  • Manage hotel, vendor, and planning communications
  • Production management, security services, audio/visual
  • Comprehensive monthly or weekly status meetings or conference calls
  • Financial management and final billing reconciliation
  • Custom gifts, amenities, awards, and promotional marketing products

Program-management
Attendee-management-

Attendee Management

From invitation to checkout and beyond, we ensure participant satisfaction by maintaining timely and accurate communication with your attendees.

 

  • Custom registration website design and management
  • Oversee registration process, supervise special requests and requirements
  • Main point of contact for attendee
  • Attendee data management, hotel rooming coordination, and ground transportation
  • Develop and conduct surveys and program evaluations
  • Mobile app management, personalized attendee scheduling

Staffing

Onsite staff provides a professional meeting experience for your attendees. Our team organizes key areas that will be managed seamlessly throughout your meeting

 

  • Contracting and scheduling of your professional Travel Directors
  • Comprehensive onsite management from meeting specialists
  • Meeting staff are proficient, professional, efficient, and strive to perfect on-site operations
  • Continued focus on cost savings, and negotiations
  • Expert support for program’s food & beverage, transportation, VIPs, hospitality, materials & shipping, and breakout meetings

Staffing

Looking for a career in event planning and management?