Call us  Contact Us

14 Main Street Robbinsville, NJ 08691
Tel: (609) 208-1908 • Fax: (609) 208-1909

Services

You focus on why you’re meeting. We’ll take care of how.

From logistical planning through registration website development, travel, staffing, onsite execution and in-depth post-event evaluation –  we guarantee the highest level of satisfaction and service to you and to your participants, with full services options or à la carte solutions and pricing.

 

Sourcing

Our team provides no-cost sourcing solutions for all meeting and incentive requirements. Our services include detailed venue searches, contract negotiation and site inspection coordination with the capability to source any location worldwide.

    • Global hotel and venue knowledge and relationships
    • Established hotel national sales, DMC, and CVB partnerships
    • 48-72 hour sourcing and event proposal response time
    • Complimentary site inspection coordination
    • Negotiate concessions, lowest room rates, and best overall value
    • No-cost sourcing solutions, with potential rebates based on volume, creating revenue centers for clients

 

Program Management

Full service options along with à la carte solutions and pricing, gives our team the flexibility to provide custom solutions for each client’s programs.

Project Management

Our core capabilities and experience enable us to plan a meeting for 4,000 global employees as seamlessly as for a handful of key stakeholders.

    • Develop comprehensive budget and timeline, with ongoing budget management and updates
    • 17-20% savings for all programs, captured in a savings tracker
    • Complete program design, conference scheduling, special events, activities, and social responsibility programs
    • Manage hotel, vendor, and planning communications, freeing clients to focus on bigger action items
    • Production management, security services, audio/visual support and more via strategic partnerships
    • Comprehensive monthly or weekly status meetings or conference calls
    • Financial management and final billing reconciliation with complete cost analysis of expenditures
    • Custom gifts, amenities, awards, and promotional marketing products

Attendee Management

From invitation to checkout and beyond, we ensure participant satisfaction by maintaining timely and accurate communication with your attendees.

    • Custom registration website design and management, utilizing the latest technology
    • Oversee registration process, supervise special requests and requirements
    • Main point of contact for attendee questions via email or telephone
    • Attendee data management, hotel rooming coordination, flight booking, and ground transportation
    • Develop and conduct surveys and program evaluations
    • Mobile app built and organized for personalized attendee scheduling, updated in real-time

 

Staffing

Onsite staff provides a professional meeting experience for your attendees.  Our team organizes key areas that will be managed seamlessly throughout your meeting from start to finish.

    • Contracting and scheduling of your professional Travel Directors
    • Comprehensive onsite management from meeting specialists
    • Meeting staff are proficient in all departments, professional, efficient, strive to improve and streamline on-site operations while expediting onsite roles and responsibilities
    • Continued focus on cost savings, negotiations, and flawless execution
    • Expert support for your program’s food & beverage, transportation, VIPs, hospitality, materials & shipping, breakout meetings, and more