Services
You focus on why you're meeting. We'll take care of how.
From logistical planning to registration website development, travel, staffing, onsite execution and post-event evaluation – we guarantee the highest level of satisfaction and service for our clients.
Sourcing
Our team provides no-cost sourcing solutions for meetings and incentives, delivering a seamless approach from initial venue research through final negotiations. Our services include detailed venue searches, contract negotiation, and site inspection coordination, with the capability to source destinations worldwide.
We bring value through:
- Global hotel and venue expertise
- Strong relationships with hotel national sales teams, DMCs, and CVBs
- 48–72 hour turnaround for sourcing and proposal delivery
- Complimentary site inspection coordination
- Skilled negotiation to secure optimal concessions, competitive room rates, and best overall value
- No-cost sourcing services, with potential rebate opportunities
Program Management
We offer full-service event management as well as à la carte solutions and pricing, providing the flexibility to design custom programs tailored to each client’s needs.
Our core capabilities and experience allow us to manage a 4,000-person global meeting with the same precision and care as a small, executive-level gathering.
Our services include:
- Development of a comprehensive budget and timeline, with ongoing budget management and reporting
- Achieving 17–20% savings across programs
- Full program design, including conference scheduling, special events, activities, and social responsibility initiatives
- Coordination and management of hotel, vendor, and planning communications
- Production management, including security services and audio/visual support
- Regular status meetings and conference calls (weekly or monthly, as needed)
- Complete financial management and final billing reconciliation
- Sourcing of custom gifts, amenities, awards, and branded promotional items
Attendee Management
From invitation to checkout and beyond, we deliver a seamless attendee experience by ensuring timely, accurate, and consistent communication at every stage of the event lifecycle.
Our attendee management services include:
- Design and management of custom registration websites
- Full oversight of the registration process, including special requests and program requirements
- Serving as the primary point of contact for all attendees
- Comprehensive attendee data management, including hotel rooming coordination and ground transportation logistics
- Development and execution of post-event surveys and program evaluations
- Mobile app management and personalized attendee scheduling
Staffing
Our onsite staff delivers a seamless, professional meeting experience, ensuring every detail is executed with precision and care. Our team manages all key operational areas to support a smooth and well-coordinated program from start to finish.
Our onsite services include:
- Contracting and scheduling of professional Travel Directors
- Comprehensive onsite meeting management led by experienced meeting specialists
- A highly proficient, professional, and efficient onsite team dedicated to flawless execution
- Continued focus on cost savings and vendor negotiations throughout the program
- Expert support for food & beverage, transportation, VIP services, hospitality, materials and shipping, and breakout meeting coordination
VIRTUAL MEETINGS
Meeting Alliance helps you connect with attendees around the globe through seamless, scalable virtual and hybrid event solutions. From simple webcasts to more complex programs featuring breakouts, exhibits, and multi-session agendas, we provide the expertise needed to design and deliver a truly world-class digital experience.
Whether your audience ranges from two to two thousand and beyond, we ensure every participant feels engaged and included. Because we understand the importance of attendee engagement, we also support pre-event communications, direct mailings, entertainment integration, gamification, and other creative engagement strategies that enhance participation and connection.
Our team delivers exceptional virtual event services, bringing your program to life and extending the experience directly into your remote workspace with clarity, professionalism, and impact.